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Career Opportunity: Director of Administration

Position Title: Director of Administration

Location: 265 Oxford Street, Providence, RI

Timeframe to apply: Open until Filled

Salary: $72,000 To $82,000 commensurate with education and experience.

Start Date: Immediate – Open until Filled

Background Information

The Nonviolence Institute seeks to teach by word and example the principles and practices of nonviolence and to foster a community that addresses potentially violent situations with nonviolent solutions. The Institute has helped to significantly reduce violent crimes in the City of Providence, particularly youth violence. The Institute operates Statewide, with a few programs that operate solely within specific areas. In 2009, the Institute was selected as Outstanding Philanthropic Organization by the RI Association of Fundraising Professionals and is a nationally recognized best practice organization in reducing violence, particular street-level violence.

Job Description

The Nonviolence Institute seeks an experienced and creative lead administrator to work closely with the Executive Director in strengthening and supporting its administrative, human resources, operations, programming, and communications systems. This individual will work to substantively strengthen the future of a vibrant organization with a critical mission. The Director of Administration is a senior level

position with primary responsibilities that include, but are not limited to, managing the day-to-day operations of the Institute, financial obligations/budgeting, implementing HR functions, insuring outcomes based community programming, and leading the Institute’s communications programming. The Director of Administration may also be called upon to temporarily serve in a top leadership fashion at the discretion of the Executive Director.



  • Works to drive excellence in day-to-day administration and operations, in consultation with Executive Director.

  • Makes recommendations regarding policies and strategies to the Executive Director that align with the Institute’s six principles, 6 steps, the Beloved Community, vision and mission.

  • Sets clear working goals and follow through for the entire organization.

  • Supports staff through sound HR principals and policies, including professional development, peer engagement, performance reviews, payroll, benefits, etc…

  • Oversees systems and procedures that ensure operational effectiveness of all client based programming.

  • Monitors and directs vendor relationships to guarantee smooth operational functions.

  • Ensures the enacted systems, policies and procedures are relevant to the goals and outcomes desired for mission focus success.

  • Maintains systems and attention for effective and impactful communications – to both internal and external stakeholders.

  • Serve as communication link between ED and staff in order that internal communications (about policies, direction, decisions, etc.) are followed and implemented with appropriate collaboration and deliberateness.

  • Helps to foster an atmosphere of harmony, respect, and productivity within the Institute.

  • Assists the Executive Director and board committees in developing the annual budget, outside audit, and overall financial strategy.

  • Oversees finance and bookkeeping activities (to include inside staff and outside vendors).

  • Introduces office systems and procedures designed to strengthen the agency and ensure efficient administrative workflows.

  • Ensures that appropriate policies and procedures are in place and followed to reduce risk to the organization.

  • Responsible for the development of strategic initiatives and ensures organizational wide support for its implementation.

  • Acts as administrative lead when designated by Executive Director.

Program Development and Operations:

  • Oversees staff and/or outside contractor(s) and volunteers to:

  • Ensure all funding reports are accurate and submitted on time to funders.

  • Collaborate with the Development team on grant writing, compliance and reporting.

  • Recommend partnerships or collaborations designed to enhance the Institute’s programs and from time to time, act as a project manager.

  • Grants management activities assigned to inside staff and/or outside vendor(s).

Other Duties As Assigned



  • Bachelor’s degree from an accredited institution.

  • At least 3 to 5 years of demonstrated organizational leadership experience in the nonprofit sector.

  • Excellent and demonstrable interpersonal and relationship leadership skills.

  • Experience with strategic and operational planning, budget and financial management, and human resources.

  • Experience with grant writing and grant implementation.

  • Strong supervision and team building skills, including direct supervision experience.

  • Demonstrated proficiency with Office 365, including Outlook, PowerPoint, and Excel.

  • Demonstrated excellent problem-solving skills, ability to look at each problem individually and create solutions for those problems.

  • Demonstrated ability to form and manage partnerships and work collaboratively with diverse individuals and organizations.

  • Outstanding oral and written communication skills.

  • Commitment to the Institute’s mission, vision, and guiding principles.

  • Commitment to the study and practice of nonviolence.

  • Valid driver’s license and reliable transportation in order to travel to and from meetings, trainings, or campus and community locations as required.

  • Be available during nontraditional working hours, including nights and weekends.


  • Master's degree

  • Fundraising within the nonprofit sector

  • Experience working in urban communities; underserved communities

  • Ability to speak a language in addition to English


The employee must meet the physical demands and work environment of the position. Reasonable accommodations may be made to enable those with disabilities to perform the essential functions of the job.

POSITION STATUS: This is a full-time position with benefits, some nights and weekends required.

TO APPLY: Please send a letter of interest (cover letter) and resume to: “Associate Director Search” at


  • All candidates must have legal authorization to work in the United States.

  • A pre-employment criminal background check will be conducted for all positions.

The Nonviolence Institute is an Equal Opportunity and Affirmative Action Employer. We value diversity and equity and are committed to creating an all-inclusive community free from discrimination and harassment.


The Nonviolence Institute (“the Institute”) seeks to teach by word and example the principles and practices of nonviolence, and to foster a community that addresses potentially violent situations with nonviolent solutions. The Institute has helped to significantly lower violent crimes in the Rhode Island core cities, particularly youth violence. The institute has five core programs that are designed to intervene

in and prevent street-level violence and create safe spaces within all types of communities: Nonviolence Training, training adults and youth in nonviolence; the Street Outreach Workers, an acclaimed intervention and outreach program; the Victim Support Center; the Youth Employment & Education Program, and Adult Reentry.

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